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Job Opportunities

Executive Pastor Administrative Coordinator

Part-time (15 - 20 hours/week)

Reports to: Executive Pastor
Effective Date: February 2023

Position Summary:
Coordinate administrative functions to help lead people to grow in their faith,
hope, and love for Jesus. Provide high level administrative support to the
Executive Pastor while also working to lead various projects. Use administrative
gifts to assist with schedules, meetings, email and phone communication, office
restocking needs, and various church meetings, events, or operations functions.

Position Responsibilities:

Executive Administrative Duties:
1. Meet weekly to check in with the Executive Pastor and proactively
prepare for upcoming events and plans, assisting the Executive Pastor
with new and on-going projects.
2. Work directly with the Executive Pastor to provide administrative
support as needed and directed. (Taking notes at meetings, credit card
reconciliation, Scheduling, Emailing, Assisting with PTO days, & Meeting
3. Elder team meeting preparations, agendas, minutes, and scheduling.
Includes quarterly meetings, prayer times, document support and
organization. Policy and procedures organization.
4. Administrative support for Deeper Journey.
5. Work with a team to plan annual staff retreats, events, and training
times. Handle food and location logistics.

General Administrative Duties:
6. Manage the email and Drive account.
7. Be the primary point person to answer and direct office phone calls and
voice messages to the appropriate parties.
8. Ensure administrative office, co-work space, and 1st floor meeting
rooms are kept in order and stocked with needed supplies. Manage
printer/copier issues and ordering as well as office closet.
9. Assist in Summer Internship Logistics and details.

10.Provide Staff Meeting and monthly directional meeting support as
needed (agendas, draft minutes and provide materials/food).
11. Manage Planning Center People Data in order to ensure accuracy and
data integrity through periodic updates from the church family. Update
leader listing at least semi-annually.
12.Assist Accounting & Operations Manager with annual budget-related
admin tasks.
13.Provide administrative scheduling and support with the safety team
14. Support the Sunday service gatherings as needed.
15. All other duties assigned.

Essential Skills and Experience:

High school diploma required. Bachelor's degree preferred
A clear testimony and ongoing spiritual growth
Full agreement with Providence’s Doctrinal Summary, Mission, and Vision
Excellent communication and teamwork skills
Attention to detail and accuracy
An emotionally healthy lifestyle

Desirable Gifts, Qualities, Skills, Spiritual Gifts:

Administration, Communication, Service
Compassionate, Relational, Approachable,
Flexible - ability to work on various tasks and adjust as needed
Bilingual / Spanish preferred
Passion for Christ and Liberating/Equipping others for Kingdom service
Desired skills- Planning Center, Google Drive, Communication, Signup
Genius, Excel Spreadsheets, Budget Management, Project Management,
Event Coordination

Apply here:

Program Coordinator 


Director of Development


Marriage Ministry Admin

*Volunteer Marriage Ministry Coordinator 

  • Communication to marriage mentors regarding future trainings

  • Coordinating meeting needs and logistics 

  • Reserving room(s)

  • Maintaining budget

  • Coordinating childcare if needed

  • Coordinating logistics of future marriage training seminars

  • Attend meetings 

Seasonal role | 2-3 times per year of admin work.